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Student Exchange Organisation Registration


The Registration Process


Organisations may apply to the Office of Tasmanian Assessment, Standards and Certification (TASC) to register as a student exchange organisation. TASC has responsibility for the approval and quality assurance of Student Exchange Organisations (SEOs) under the Tasmanian Qualifications Act 2003 Part 3 Division 3 Registration of student exchange organisations.

Applying to become a registered student exchange organisation


An applicant needs to be able to demonstrate it can meet the requirements of the relevant sections of the Tasmanian Qualifications Act 2003 and the guidelines:
National Guidelines for the Operation of International Secondary Student Exchange Programs in Australia 2015 The 2015 National Guidelines will apply to any new SEO applications for registration lodged on or after 1 August 2015 and to all current registered SEO's from 1 January 2016
(Updated Jul 15, 2015)
Secondary Student Exchange National Guidelines
(Updated Feb 2, 2012)


Applicants needs to complete the application form (below). You will be required to supply the following information:

  • evidence of your organisations legal identity and non-profit status
  • contact details and addresses
  • the aims of the proposed program
  • the reciprocal arrangements between your organisation and the overseas organisation(s)
  • your organisation's financial structure
  • your organisation's screening process for selecting incoming and outgoing students
  • your organisation's screening process for selecting host families for both incoming and outgoing students
  • the support your organisation provides for incoming and outgoing students en route between their natural and host families
  • the support offered to students in the program and families accommodating those students
  • the provision of orientation and counselling services for students and host families and how your organisation will oversee students' health and welfare
  • the arrangements for health insurance for the students in the program
  • the processes established to resolve any problems
  • how your organisation will maintain the systems to carry out its duty of care requirements in a responsible and effective manner
  • how your organisation will ensure compliance with the child protection legislation of Tasmania and the Commonwealth
  • current copies of the documentation your organisation uses in promoting student exchange programs and advising students and host families of those programs. This documentation is treated as confidential.

A written application for registration to the Office must be made to:

    The Executive Officer
    Office of Tasmanian Assessment, Standards and Certification
    GPO Box 333
    HOBART TAS 7001


Validation audit


A validation audit will be conducted to verify the information in your application and to make an assessment of your organisation's processes and resources.

Approval process


An organisation may be registered for a period of up to five years.

The Office may grant or refuse registration based on the information included in Division 3 of the Act and the organisation's compliance with the National Guidelines.

The Office's decision will be relayed to you in writing.

If the decision is to refuse registration the applicant has the right to have the decision reviewed or re-submit another application at a later date.

Following approval of your organisation, its details will be entered on the TASC website register. You will receive a Certificate of Registration and an invoice for the prescribed fees.

Notification of Changes


You are required to notify the TASC of changes to circumstances related to your registration status within 14 days. This includes changes to your organisation's contact details, changes to the nature of the program, early termination of student placements and changes to your organisation's legal status.

Maintenance of Registration Status


A registered provider must continue to meet the requirements of the Act and the National Guidelines to ensure the ongoing maintenance of its registered status.

Continuing compliance with the requirements and guidelines for registration will be monitored through a variety of means, including a compliance audit.

At any point throughout the registration period the registering authority may give a direction to providers. The Office has the power to impose sanctions according to the provision of the Act.

Re-registration


A provider may apply for renewal of registration not less than 6 calendar months before its expiry date. A re-registration application is considered as if it was an application for a first registration. The same requirements apply.

Sanctions, Conditions and Cancellations


Where disciplinary action is required the Office may reprimand a registered provider and impose sanctions on organisations for breaches of registration requirements. These sanctions may include:
  • varying the conditions of registration
  • fining the provider
  • cancelling the registration.


Surrender of certificate of registration


A registered provider may surrender its certificate of registration by delivering it to the Office with a notice in writing authorising the Office to cancel its registration.

This process is undertaken within the TASC and all correspondence should be addressed to:
    The Executive Officer
    Office of Tasmanian Assessment, Standards and Certification
    GPO Box 333
    HOBART TAS 7001


The provider's registration will subsequently be cancelled and the register updated to reflect this.

Documents


National Guidelines for the Operation of International Secondary Student Exchange Programs in Australia 2015 The 2015 National Guidelines will apply to any new SEO applications for registration lodged on or after 1 August 2015 and to all current registered SEO's from 1 January 2016
(Updated Jul 15, 2015)
Secondary Student Exchange National Guidelines
(Updated Feb 2, 2012)
Application form for registration
(Updated Oct 21, 2015)



If you have any queries please contact TASC on enquiries@tasc.tas.gov.au
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